Finance & HR Specialist (Part-Time)

AI brings huge potential, but many companies are still struggling to release the desired impact. We are a pragmatic and dynamic team to help “accelerating impact with AI” for our business clients.

We are looking for a Swiss based talent to support the growth of our team in our operations, HR, Finance and Marketing as a part-time (40-60%) specialist.

Your mission

• Ensure smooth financial operations: oversee day-to-day accounting tasks such as accounts payable/receivable, reconciliations, financial reporting, and expense management.

• Manage payroll & HR administration: coordinate payroll activities and maintain employee records, benefits, and contracts, from onboarding to offboarding.

• Support compliance & regulatory requirements: work closely with management and external partners to ensure adherence to Swiss legal frameworks, tax regulations, and HR good practices.

• Contribute to office administration: handle general administrative tasks—such as order management, record-keeping, and maintaining office documentation—to support the management team.

• Build trusted relationships: collaborate with internal teams and external stakeholders (accounting partners, auditors, insurers) to foster a transparent and compliant working environment.

  
  

Your key responsibilities

Finance & Accounting

• Manage daily accounting operations including general ledger, accounts payable/receivable, bank reconciliations, and monthly accruals.

• Prepare and analyze monthly cash flow statements, monitor budget vs. actuals, and support year-end closing with auditors.

• Handle invoicing, payment tracking, and coordinate debt collection with management.

• Manage VAT filings and ensure compliance with Swiss accounting standards (Swiss CO).

• Maintain asset register, oversee depreciation

Payroll & HR Leader

• Oversee full payroll cycle including social insurance, tax-at-source, benefits enrollment, and year-end filings and pay slip distribution

• Manage employee data, contracts, onboarding, and reporting to social security authorities.

• Track and administer absences, leaves (sick, parental, military), and bonus payouts.

• Handle yearly social insurance declarations, establish yearly salary certificates and distribute to employees and authorities.

Corporate, Marketing & General Admin

• Support corporate governance: organize General Assembly, prepare minutes, and maintain shareholder register.

• Manage legal and administrative documentation (contracts, NDAs, Docusign).

• Assist in organizing internal and client-facing events, CRM updates, and marketing campaign support.

• Maintain digital and physical archives for financial and HR-related documentation.
  

What you can expect

• An adventure with great talents that want to change the future with AI and delivering fascinating projects with well-known Swiss clients

• A dynamic and friendly work environment

• Responsibility from day one in an environment in which you can grow, contribute, and shape with your ideas

• A flexible Hybrid work model

• Opportunities to be involved in multiple facets of the business

About Artifact

Artifact is dedicated to empowering people with AI for the better. As a professional service provider, Artifact does Data Science in a responsible and ethical way – keeping an innovation mindset, a people focus and an agile drive. Artifact's team masters the ART of Data Science creating novel Insights to positively Impact decision making based on FACTs in the data. The team's aim is to find pragmatic and sophisticated solutions that lead to real impact and value for clients.

• Accounting diploma (e.g. Federal Diploma in Finance and Accounting or university degree in Finance/Business) for Switzerland

• Minimum 5 years of experience in accounting and payroll in Switzerland

• Strong knowledge of Swiss Code of Obligations and tax/social insurance regulations

• Excellent organizational and multitasking skills

• Proficiency in Excel and accounting/payroll software

• Experienced in using digital tools and AI-based solutions to improve efficiency

• Fluent in English; German and French required

• Availability for 2-3 days per week to work remotely (from Switzerland) or in our Artifact offices in Lausanne, Zürich or Bern

• Discreet, reliable, and able to handle confidential information